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Intranets have fast become the best way to share information and knowledge throughout any organization.
With employees becoming familiar with Web interfaces, and with limited hardware and infrastructure requirements, intranet applications have become an ideal framework for specific business processes like time-sheets, project planning, meeting-room reservations, employee directories, employee handbooks, personal directories, and many other processes. Furthermore, Intranets minimize application deployment, management, and training costs providing significant savings.
Document management has also become increasingly critical to companies. The way that companies manage their documents has a direct impact on their overall productivity and success. Most companies do not have a sustainable strategy for handling unstructured information such as paper, Word or PowerPoint documents, email, Web pages, or scanned images. Information is stored in filing cabinets, on local hard drives and file systems; as a result, content that has been created cannot be easily found or is inaccessible to other employees and organizations.
Efficiency and operational costs are not the only business drivers that make document management a key requirement for today’s businesses. Compliance with business and/or country policies also makes document management a strategic imperative.
The critical element in managing documents is known as metadata. This is contextual information about a document such as the author, creation date, release date, version, language, etc., which define the value of the information. Context information reduces the time and effort you need to search for the right information. And bottom line, it helps avoid the re-invention of existing content.
BEAT can assist your organization in formulating an initial Intranet and Document Management strategy, gathering requirements, designing an Intranet and Document Management architecture blueprint, or mentoring your organization through an initial pilot for an Intranet or Document Management project.No matter what stage of deployment lifecycle you are currently in, BEAT can provide best practices and consulting expertise to help ensure your success. |